The City uses bids and tenders to bid for $100,000 in bids and proposals, unless a prequalification process has been completed in advance. As part of the DENG and DESP processes, the City reviews grading, drainage, maintenance, rainwater management and tree-related issues in accordance with applicable City procedures and policies, brochures and by-laws. All cheques must be paid to the Town of Oakville. Payment can also be made via INTERAC e-Transfer. Funds must be sent to dcforms@oakville.ca copies of any referenced agreement or easement must be submitted with your application. When technical compliance is requested, a current property summary (PIN) must be included. Please email these documents to dcforms@oakville.ca. If you have any questions, please contact 905-338-4196. The Town of Oakville is committed to maintaining a healthy, safe and supportive workplace for all employees, free from discrimination and harassment. All employees must be treated with respect and dignity in accordance with the city`s values of responsibility, commitment, honesty, innovation, respect and teamwork. The policy applies to all municipal employees, municipal councils, contractors, consultants, workers and anyone accessing municipal goods, services, events and programs. All parties must behave in accordance with HR-MNG-008 – Respectful City Conduct, including associated procedures. Read the following application information and find out what you need to know before you apply and what you need to do to prepare your application.

Once you`re ready, send your request to planningapps@oakville.ca. The Town of Oakville offers technical or financial compliance information at a price of $94 each. Please complete the online application form and send the payment. The City will assess the supplier`s performance against standardized criteria developed, reviewed and revised from time to time in the areas of management and oversight, health and safety, quality of work, progress and schedule of work, and compliance with specifications, conditions and conditions. Upon completion of the project (or, if necessary, on an interim basis), a performance evaluation must be conducted. This classification gives rise to a recommendation authorizing the contractor to bid for future work for the city or to impose a period of probation or suspension if it deems it necessary. For purchases over $25,000, a formal order is required. The order number must appear on all delivery notes, delivery notes and invoices. Orders must be shipped FOB city destination indicated on the order. The order is a legally valid contract between the city and its suppliers. The general conditions of the city can be consulted here Order conditions (pdf).

The city is a member of the Halton Cooperative Purchasing Group, which is committed to providing optimal value and resources to its member agencies and client groups through innovative and advanced cooperative purchasing. Contractors who provide labour, repair and/or installation services at a municipal facility or on city-owned property must provide a certificate of insurance that designates the Town of Oakville as an additional insured, providing proof of general business liability of at least $5,000,000, unless otherwise approved. In addition, all these contractors must meet the requirements imposed on them by the Workplace Safety and Insurance Commission. Work cannot continue until the City has received the WSIB`s Certificate of Authorization. Sellers interested in delivering goods and services to the City of Oakville must have a seller account with bids™ and tenders. The cost of the Bids & Tenders subscription is $175.05 per year for unlimited access to all De Bids & Tenders customers. For suppliers who rarely bid, the “pay-as-you-go” option is available for $52.38 per bid. The City of Oakville no longer charges document, project or administration fees to bidders. The annual subscription or pay-as-you-go fee for bids and tenders is the only fee you incur to place unlimited bids for municipal businesses. This service provides suppliers with opportunities from other Halton Cooperative Purchasing Group organizations (Halton Region, City of Burlington, City of Milton, City of Halton Hills). For the subdivision technical review (subdivisions that have already received design approval), please contact the Development Coordinator service@oakville.ca by email. Invoices are paid on the basis of the order, unless otherwise stated in the contractual document, after receipt and inspection of the goods or services.

All invoices must be sent directly to accounts payable electronically in PDF or TIF format for accountspayable@oakville.ca. Invoices are paid immediately in accordance with the payment terms negotiated with the supplier, but the city`s standard is 30 days from the date of receipt of invoices. Discounts with immediate payment will be charged from the date of receipt of the invoice or the date of receipt of the material, whichever is later. The Department of Purchasing and Risk Management is responsible for sourcing goods, services and construction for the City in an ethical, professional and responsible manner in order to provide programs and services to the residents of the City. The Town of Oakville manages tenders through bids and tenders™. In general, DENG permits apply to work that is not covered by the DEP, the site development plan and subdivision development applications. A DENG permit is required for work on private property and/or in municipal rights-of-way. DENG permits are divided into two main categories: Find out how to apply for a building permit before you start! Contact Bids&Tenders™ directly at 1-800-594-4798 or support@bidsandtenders.ca. Information about the service is also available on bidsandtenders.ca.

For construction application fees and additional information, please visit the Prices and Fees page. The Department of Land Use Planning, in accordance with the Planning Act, enacts a provincial law that sets out the basic rules of land use planning, how land use planning is controlled, and how land use planning applications are authorized. To obtain permission and/or permission to use or develop a property in the Town of Oakville, applications must be submitted to the Planning Department that relate to the type of development the property owner is seeking. Learn how to submit your permit or application electronically by visiting the Electronic Approvals and Applications page. It is important that goods, services and construction work are delivered in a timely manner and that project plans are adhered to according to the date agreed upon when the order or contract was drawn up. A DESP permit is required for all residential conversions and major additions to parcels that are RL”X”-0. Specifically, the following zone designations apply: RL1-0, RL2-0, RL3-0, RL4-0, RL5-0, RL6-0, RL7-0, RL8-0, and RL10-0. If zoning is not included in the above list for residential real estate, a DENG approval applies in accordance with the Building Plans Ordinance. We are currently experiencing a high degree of applications and development requests.

As we strive to mitigate the impact on the Services, please be patient with us as the processing time for requests and requests has temporarily increased as follows:. . . .